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Follow these security steps immediately after creating your workspace to ensure operational security.
Proper security configuration is critical for protecting your organization’s assets. This guide covers the essential security measures you must implement.

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1. Configure Backups

Backup configuration is your safety net for recovering access to funds if Aeon becomes unreachable.
1

Navigate to Backup Settings

Go to Settings → Backup tab in your workspace
2

Create Backup

Click “Create Backup” and select trusted users for backup responsibilities
3

Understand the Commitment

⚠️ This decision is irreversible. Selected users will always have the ability to recover private key material.
4

Distribute Backup Materials

When new vaults are created, backup key material is automatically generated and sent via email to designated backup users.
For single-user workspaces, one backup user is sufficient. For additional security, include multiple users from your organization.

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Backup User Responsibilities

Backup users must:
  • Securely store backup files received via email
  • Keep their seed phrases safe and accessible
  • Be available for emergency recovery procedures
  • Understand the recovery process
Backup users should be trusted individuals who understand the importance of their role in fund recovery.

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2. Increase Admin Quorum

Default workspaces use a 1/x admin quorum, which is insufficient for production use.
The admin quorum determines how many administrators must approve critical operations like policy changes and user management.
  • Minimum 2/x: For workspaces with 2-4 administrators
  • 3/x or higher: For larger organizations with more administrators
  • Majority rule: Require more than 50% of administrators for maximum security

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How to Update Admin Quorum

1

Navigate to Admin Settings

Go to Settings → Administrators → Quorum Settings
2

Set Quorum Threshold

Increase the required number of administrator approvals to at least 2
3

Apply Changes

Save the new quorum settings - this change requires current admin approval

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3. Configure Transaction Policies

Default policies may auto-approve transactions, which poses security risks. You should modify policies to require proper authorization.

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Policy Configuration Steps

1

Access Policy Settings

Navigate to Settings → Policies in your workspace
2

Select Default Policy

Find and select the default transaction policy that was created with your workspace
3

Add Required Signers

Add administrators as required signers for transaction approval
4

Remove Auto-Approval

Ensure no transactions can execute without prior admin approval
5

Set Transaction Limits

Configure appropriate transaction limits based on your organization’s needs

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Policy Best Practices

Multi-Signature

Require multiple approvals for high-value transactions

Amount Limits

Set daily/monthly limits for different user roles

Time Restrictions

Limit transaction execution to business hours if appropriate

Recipient Validation

Require approval for transactions to new addresses
Consult with the Aeon team for recommendations on optimal transaction policy configuration for your specific use case.

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4. Test Your Security Setup

After configuring security settings, verify everything works correctly:

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Security Checklist

  • Backup configuration is complete and tested
  • Admin quorum is set to appropriate level (minimum 2/x)
  • Transaction policies require proper authorization
  • All administrators can access and approve transactions
  • Backup users understand their responsibilities